Job Details

Administrative Assistant

Join a mission-driven organization in Charleston, WV! Position: Administrative Assistant Location: Charleston, WV (Not Remote) Schedule: Part-Time, 24 Hours/Week, Monday–Thursday between 8:30am–4:30pm Pay: Competitive pay based on experience About the Opportunity Are you an organized, detail-oriented professional who enjoys supporting meaningful work? A Charleston Non-Profit Organization is seeking a dedicated Administrative Assistant to provide essential administrative, donor relations, and financial support. This is an excellent opportunity to join a respected nonprofit organization committed to serving churches, donors, and communities throughout West Virginia. Key Responsibilities Manage all incoming and outgoing mail Provide administrative support including scheduling, correspondence, data entry, and document preparation Maintain donor and fund records while ensuring accuracy and confidentiality Prepare materials for Board meetings, committee meetings, trainings, and donor consultations Assist with filing, scanning, reporting, mailings, and other daily office duties Answer and direct telephone calls professionally and courteously Assist the CFO with expense processing and accounts payable activities Coordinate scheduling and logistics for meetings, presentations, and Foundation events Support processing of fund contributions, deposits, distributions, receipts, and related documentation Assist with financial recordkeeping and reconciliation activities Generate routine fund statements and performance summaries Qualifications Associate or Bachelor's Degree preferred, or equivalent administrative experience Proficiency in Microsoft Office, particularly Word and Excel Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines effectively Ability to learn and utilize Foundation software and technical systems Commitment to maintaining confidentiality and professionalism Preferred Experience Experience working in a nonprofit, church, or mission-driven organization Familiarity with the structure and policies of the United Methodist Church Previous data entry and data processing experience Knowledge of general accounting practices Customer service, guest relations, or donor relations experience Strong proofreading and document review skills Ability to work independently and collaboratively in a fast-paced environment