Job Details

Nature of WorkWe are seeking an organized, reliable, and proactive Office Operations Assistant to perform full-performance level clerical work in support of daily operations within our Parole Office. Working under general supervision, this position serves as a critical administrative hub for the department and requires regular direct contact with adult probationers and parolees. The primary focus of this role is ensuring the smooth, daily function of the office by maintaining accurate filing systems, creating official forms and documents, managing supply requisitions, and keeping detailed daily logs. Additionally, the Office Operations Assistant handles high-volume communication by answering incoming phone calls, taking and delivering precise messages, and routinely contacting designated personnel regarding inmate status and records.Beyond standard administrative duties, this role provides essential clerical support to regional case management workflows. The successful candidate will complete assignments tied to key correctional documentation, including assembling and processing home plan reports, clemency paperwork, post sentence reports for the Parole Board and correctional facilities, and violation reports. The position also involves processing cooperative paperwork for other states and carrying out related operational work as assigned. Candidates should possess strong organizational skills, high attention to detail, and the ability to maintain professional boundaries in a criminal justice environment.Performs related duties as assigned.This position will be based in the Clarksburg Parole Office.Minimum QualificationsTraining: Graduation from a standard high school or the equivalent.Experience: Two years of full-time or equivalent part-time paid experience in routine office work.Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.Division of Corrections: Probationary period 1 yr.State employment offers a variety of benefits.AFFIRMATIONI certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Drivers Licenses Passports These documents will be removed from your profile if submitted.I consent to the above statement.Required Question#J-18808-Ljbffr