Job Details

Administrative Assistant

Join a mission-driven organization in Charleston, WV! Position: Administrative Assistant Location: Charleston, WV (Not Remote) Schedule: Part-Time, 24 Hours/Week, Monday–Thursday between 8:30am–4:30pm Pay: Competitive pay based on experience About the Opportunity Are you an organized, detail-oriented professional who enjoys supporting meaningful work? A Charleston Non-Profit Organization is seeking a dedicated Administrative Assistant to provide essential administrative, donor relations, and financial support. This is an excellent opportunity to join a respected nonprofit organization committed to serving churches, donors, and communities throughout West Virginia.

Key Responsibilities

• Manage all incoming and outgoing mail
• Provide administrative support including scheduling, correspondence, data entry, and document preparation
• Maintain donor and fund records while ensuring accuracy and confidentiality
• Prepare materials for Board meetings, committee meetings, trainings, and donor consultations
• Assist with filing, scanning, reporting, mailings, and other daily office duties
• Answer and direct telephone calls professionally and courteously
• Assist the CFO with expense processing and accounts payable activities
• Coordinate scheduling and logistics for meetings, presentations, and Foundation events
• Support processing of fund contributions, deposits, distributions, receipts, and related documentation
• Assist with financial recordkeeping and reconciliation activities
• Generate routine fund statements and performance summaries

Qualifications

• Associate or Bachelor's Degree preferred, or equivalent administrative experience
• Proficiency in Microsoft Office, particularly Word and Excel
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines effectively
• Ability to learn and utilize Foundation software and technical systems
• Commitment to maintaining confidentiality and professionalism

Preferred Experience

• Experience working in a nonprofit, church, or mission-driven organization
• Familiarity with the structure and policies of the United Methodist Church
• Previous data entry and data processing experience
• Knowledge of general accounting practices
• Customer service, guest relations, or donor relations experience
• Strong proofreading and document review skills
• Ability to work independently and collaboratively in a fast-paced environment