Job Details

Project Administrator

Orders Construction is a team-oriented, inclusive work environment! At ORDERS Construction, we hire quality people who produce quality work. We reward our employees with a full benefit and compensation package, supportive leadership, and skill development. This position provides administrative project support to our teams, including upper management, project managers, project engineers, and superintendents.

Responsibilities:

• Assist with meetings, including scheduling, coordination, document preparation, and taking and distributing meeting minutes.
• Assist subcontractors with paperwork.
• Support the project manager with the change management process, including distributing change requests to subcontractors, receiving subcontractor price proposals, generating accounting reports for cost detail backup, and preparing and distributing subcontractor and change orders.
• Prepare operations and maintenance manuals, record drawings, and finalize permits for turnover to the owner at project completion.
• Maintain and update digital and hard copy project files and project contact information.
• Perform additional administrative tasks as required.

Qualifications:

• Able to read, understand, and follow contractual requirements.
• I possess excellent written and verbal communication skills, both in person and virtually.
• Able to simultaneously support multiple projects and project team members.
• Being able to shift to meet the ever-changing demands of the projects, resetting priorities, and time management are essential.
• Able to move seamlessly from one task to the next and be flexible with changing priorities.
• Able to work under pressure to meet deadlines on multiple projects.
• Strong organizational skills with a strict eye for detail
• Proficient in Microsoft Suite (Outlook, Word, Excel) and possess a willingness and ability to learn industry-specific software.
• General understanding of construction terminology, key processes, and overall project lifecycle.
• Experience in construction or a related industry is required.
• Demonstrated experience setting priorities and time management is required.

Experience:

• Knowledge of Water and Wastewater systems is a plus
• Prior construction experience is preferred.