Job Details
Office Assistant 2-DHS-Fire Marshal's Office-Kanawha Co.
2026-04-01 State of West Virginia Charleston,WVSalary: $27,240.00 - $45,973.00 Annually
Location : Kanawha County, WV
Job Type: Full-Time Permanent
Job Number: FIRE26012 PSA
Department: DHS - Fire Marshal's Office
Opening Date: 03/30/2026
Closing Date: 4/14/2026 11:59 PM Eastern
LOCATION OF VACANCY: KANAWHA
Nature of Work
Counties of Vacancies - Kanawha
Number of Vacancies - 1
The Office Assistant II position in the Inspections/Plan Review Division of the WV State Fire Marshal's Office will perform their work under the general supervision of the Divisional Secretary 2 position. Normal duties include answering the phone, logging and dispersing mail, general correspondence via letter or email, data entry, filing, receiving, as well asother normal clerical duties. The position may also involve the interpretation and application of office practices, procedures, rules, and regulations as allowed by the Secretary II and Divisional Director for the Inspections/Plan Review Division. Chosen applicants will act as back-up to the Office Assistant III position within the division, completing related work as necessary. Ability to act in a professional manner with the Public, Businesses as well as Co-Workers is a must, as is the dependability to work the normal schedule and complete assigned duties in a timely manner as the Inspections and Plans Review Division handles a large volume of work. Knowledge of Microsoft Office Products and/or Google Suite products is necessary in completion of daily tasks and interviewed applicants may be asked to demonstrate that knowledge during their interview.
The Inspections/Plan Review Division of the State Fire Marshal's Office consists of a team of 30 people dedicated to the Safety of the Citizens of WV and welcomes qualified applicants to become part of that small but valuable team.
Chosen applicant will be required to pass a drug test and background check.
Click The APPLY Link To Apply Online.
INSTRUCTIONS TO APPLICANT:
You must submit an application for each position of interest.
Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.
If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to ...@wv.gov
If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at 304-###-#### if you have any questions.
If you would like to be notified of jobs of this nature or in other categories, please complete our Job Interest Card
Minimum Qualifications
Training: Graduation from a standard high school or the equivalent.
Experience: Two years of full-time or equivalent part-time paid experience in routine office work.
Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***
State employment offers a variety of benefits.
01
The minimum qualifications for this job title are: Graduation from a standard high school or the equivalent. Experience: Two (2) years of full-time or equivalent part-time paid experience in routine office work.Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.How do you qualify for this job title?
- I have graduated from a standard high school or the equivalent AND have at least two (2) years of full-time or equivalent part-time paid experience in routine office work.
- I have graduated from a standard high school or the equivalent AND have at least sixty (60) semester hours from an accredited college or university.
- I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least two (2) years.
- I do not meet any of the above training and experience requirements. Please do not apply.
02
In order to qualify for this job title, you must have at least two (2) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of two (2) years.Examples of qualifying routine office work include but are not limited to the following job duties:Answering the telephone Greeting customers/visitors to exchange informationFilingReceiving, sorting and distributing mailOperating computers, office equipment and various software programsTyping a variety of documentsCollecting, receipting, counting and depositing moneyPosting information such as payrollJob duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.College hours, related business school, or vocational training can substitute for the routine office work/clerical experience through an established formula as per the chart below:90 clock hours = One (1) month of experience1080 clock hours = One (1) year of experienceEvery thirty (30) undergraduate semester hours = One (1) year of experienceAssociate Degree = Two (2) years of experienceBachelor's Degree = Four (4) years of experienceEvery fifteen (15) graduate semester hours = One (1) year of experienceMaster's Degree = Two (2) years of experienceJuris Doctor = Three (3) years of experienceDoctorate/PhD = Four (4) years of experiencePlease note: if your college/university used quarter hours, or if you need assistance converting your post high-school education to years of experience, please call Applicant Services for assistance at (304) ###-####.After converting your college semester hours and/or degrees into years of experience using the chart above, please add them to any paid routine office work/clerical experience you have in order to answer the following question.How many TOTAL years of paid routine office work AND/OR college or university/business school/vocational education converted from the chart above do you have?
- I have less than two (2) years of routine office work experience & college, business school, or vocational education combined. Please do not apply.
- I have a total of two (2) to less than four (4) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of four (4) to less than six (6) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of six (6) to less than eight (8) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of eight (8) to less than ten (10) years of routine office work experience & college, business school, or vocational education combined.
- I have a total of ten (10) or more years of routine office work experience & college, business school, or vocational education combined.
03
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
- Yes
- No
04
Please provide details of your education, starting with your highest level attained. For each entry, include the degree/certificate earned, major/field of study, dates attended/graduated, and the name of the institution.Use the following examples:
05
Were all of the jobs listed on your application or resume full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".
06
Were all of the jobs listed on your online application or resume paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes".Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.
07
WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION:Unofficial transcriptsHigh school diplomas or transcriptsBirth certificatesSocial Security CardsDriver's LicensesPassportsThese documents will be removed from your profile if submitted.Degrees earned outside of the United States MUST be evaluated for United States equivalency by an organization approved by the National Association of Credential Evaluation Services (N.A.C.E.S.) or the Association of International Credential Evaluators (A.I.C.E.). Additional information is available at: and: attach each document only once. You do not have to attach it every time you apply online, as we will keep a secure copy attached to your online account.I have read and understand these instructions and have not attached any of the unaccepted documents.
- Yes
- No
08
AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related informationcontained in this application. I release the State of West Virginia and any agent acting on its behalf from any and allliability by reason of the request for such information. I further authorize and request each former employer,educational institution, or organization (including law enforcement agencies) to provide all information that maybe sought in connection with this application.
- I consent to the above statement.
Required Question