Job Details

Defense Holdings, Inc. (DHi)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Director of Operations

Company Overview

Defense Holdings, Inc. (DHi) is a leading provider of innovative solutions and crucial services that supportthe U.S. defense, federal, and commercial sectors. Our commitment to operational excellence and integrity drives us to deliver results that enhance national security and organizational performance.

At DHi, our team members are our most valuable asset. We cultivate a collaborative and performance-oriented environment where professionals are empowered to grow, innovate, and make significant contributions.

Position Summary

DHi is looking for a proactive and highly organized Office and Facilities Administrator to enhance daily office operations and facilities management. The ideal candidate will manage office logistics, vendor relationships, workspace organization, and internal administrative support to foster a productive work environment.

This role requires exceptional coordination skills, meticulous attention to detail, and the ability to juggle multiple operational responsibilities effectively.

Key Responsibilities

Office Operations Management

• Coordinate daily office administrative activities and workspace logistics.
• Oversee office supplies, equipment, and resources.
• Assist internal teams with office-related requests.

Facilities Coordination

• Manage facility maintenance requests and vendor services.
• Help plan office layouts and organize workspaces.
• Maintain facility documentation and service schedules.

Vendor & Service Management

• Build and maintain relationships with office service providers and vendors.
• Monitor vendor contracts and service agreements.
• Ensure swift resolution of facility-related issues.

Administrative Support

• Assist with internal meetings, office events, and operational coordination.
• Support operations leadership with documentation and schedule management.

Compliance & Safety

• Help maintain workplace safety procedures and compliance documentation.
• Coordinate facility inspections and implement safety protocols as necessary.

Required Qualifications

• Bachelor's degree in Business Administration, Operations Management, or a related field.
• 2-4 years of experience in administrative or facilities coordination.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to effectively manage multiple operational priorities.

Preferred Qualifications

• Experience supporting corporate office operations in government contracting environments.
• Experience coordinating vendor services or managing facility tasks.

Core Competencies

• Integrity & Confidentiality
• Attention to Detail
• Analytical Thinking
• Interpersonal Communication
• Organizational Skills
• Adaptability & Initiative

Work Environment

• Professional office environment (or hybrid/remote if applicable).
• May require occasional travel.
• Must be eligible to work in the U.S.
• Ability to obtain and maintain security clearance may be necessary.

Compensation & Benefits

DHi offers a competitive compensation package, including:

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics under applicable laws.