Job Details
Substitute Secretary
2026-03-23 West Virginia Department of Education Charleston,WV
Description:
QUALIFICATIONS:
High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal background check conducted pursuant to WV Code §18-5-15c; Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
PHYSICAL DEMANDS:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job The noise level in this work environment is usually quiet to loud (40- 90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.
Please apply online at under "Employment Opportunities".
Required for ALL applicants.
"As required by federal laws and regulation, the Upshur County Board of Education does not discriminate on the basis of sex, race, color, religion, handicapping condition, or national origin in employment or in its educational programs and activities. Inquiries may be referred to the Title IX Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia 26201, phone no. 304-###-####; or to the Section 504 Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia, 26201, phone no. 304-###-####; to the State Elimination of Sex Discrimination Project Coordinator, phone no. 304-###-####; or to the U.S. Department of Education's Director of the Office for Civil Rights, phone no. (215) ###-####."
Position Type:
Secretarial/Clerical/Substitute Secretary
Date Posted:
1/22/2026
Location:
Upshur County Schools
Closing Date:
12/31/2026
County:
Upshur County Schools
POSITION: Substitute Secretaries
IMMEDIATE SUPERVISOR: Building Principal, Supervisor of Department, or Program Supervisor
FLSA STATUS: Non-exempt
EMPLOYMENT TERM: As needed throughout the school year
SALARY: Pursuant to WV Code §18A-4-8a, in accordance
with Upshur County Salary Scale, Pay Grade E
EVALUATION: Performance in this position will be evaluated annually by the building principal/immediate supervisor and in
accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and UCBOE's Guide to Performance Evaluation for Service Personnel
JOB SUMMARY: The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.
PERFORMANCE RESPONSIBILITIES: Additional Duties may be assigned.
- Maintains confidentiality, unquestionable integrity.
- Provides secretarial, bookkeeping and administrative support.
- May be responsible for scheduling of professional trips and/or in-services.
- Can produce accurate work with frequent interruptions.
- Serves in a liaison capacity between the building/program and the public.
- May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings.
- Establishes and maintains effective relationships with students, staff and community.
- Maintains inventory of supplies and equipment.
- Deals extensively with staff and community.
- Follows office procedures.
- Prepares accurate written communications including letters, newsletters and notices.
- Prepares various reports and communication for building, as directed.
- Complies with State Law and County policies and regulations.
- Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
- Greets visitors, answers phones, responds to inquiries and accurately routes messages.
- Multi-task; manage many responsibilities simultaneously
QUALIFICATIONS:
High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal background check conducted pursuant to WV Code §18-5-15c; Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
PHYSICAL DEMANDS:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job The noise level in this work environment is usually quiet to loud (40- 90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.
Please apply online at under "Employment Opportunities".
Required for ALL applicants.
- Application
- Current Transcripts (if applicable)
- Copy of West Virginia Certifications (if available/applicable)
- Resume including references
- Copies of past two (2) evaluations (if applicable)
"As required by federal laws and regulation, the Upshur County Board of Education does not discriminate on the basis of sex, race, color, religion, handicapping condition, or national origin in employment or in its educational programs and activities. Inquiries may be referred to the Title IX Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia 26201, phone no. 304-###-####; or to the Section 504 Coordinator, Upshur County Board of Education, 102 Smithfield Street, Buckhannon, West Virginia, 26201, phone no. 304-###-####; to the State Elimination of Sex Discrimination Project Coordinator, phone no. 304-###-####; or to the U.S. Department of Education's Director of the Office for Civil Rights, phone no. (215) ###-####."