Job Details

Primary Job Title:
Senior Legal Secretary

Alternate / Related Job Titles:
Senior Litigation Legal Secretary
Legal Secretary - Litigation
Legal Administrative Assistant (Litigation)
Legal Assistant - Court Filings
Senior Legal SupportSpecialist

Location & Onsite Flexibility:
Oakland, CA - Hybrid
(Required onsite 1 day per week at Oakland General Office)

Residency Requirement:
Local Bay Area candidates only (must reside near Oakland, CA)

Contract Details

Position Type: Contract
Contract Duration: 6 Months
Start: As Soon As Possible
Pay Rate: $38-$40/hour

Equipment Provided: Laptop
Expense Reimbursement: Cell phone expenses reimbursable for pre-approved amounts with client approval

Position Summary

The Senior Legal Secretary provides high-level administrative and litigation support to attorneys, preparing legal documents, managing court filings, and maintaining complex calendars related to court appearances and regulatory proceedings. This role requires extensive litigation experience, exceptional attention to detail, and the ability to handle sensitive and confidential information with discretion.

Top Priorities for This Role

• Heavy litigation experience as a legal secretary or legal assistant
• Strong word processing and document preparation background
• Excellent written and verbal communication skills
• Solid, consistent professional work history

Key Responsibilities

• Prepare legal correspondence, templates, forms, pleadings, and e-filings on behalf of attorneys
• Ensure all legal documents and filings are accurate, complete, and compliant with court and regulatory requirements
• Manage and maintain complex legal calendars for court appearances, pleadings, hearings, depositions, meetings, and deadlines
• Review notices related to hearings, depositions, interviews, settlements, and conferences
• Ensure timely and accurate notifications to attorneys, witnesses, clients, and other relevant parties
• Transmit materials and correspondence to federal, state, and local courts and regulatory agencies
• Respond to and resolve escalated inquiries regarding cases, hearings, and proceedings
• Evaluate and recommend methods for information transmission, conversion, and dissemination
• Maintain strict confidentiality of attorney-client information
• Assess issues and provide recommendations or resolutions related to legal projects

Required Skills & Qualifications

Required

• Associate degree (AA/AS) or certificate/coursework in legal studies, office administration, or related field
• 4+ years of experience as a Legal Secretary, including litigation experience
• Experience working in a law firm or internal legal department
• Ability to type 55 words per minute
• Experience with litigation practices, legal research, discovery, and evidence handling
• Knowledge of federal, state, and local court and regulatory filing requirements
• Strong understanding of legal practices, court procedures, and regulatory guidelines
• Excellent organizational, interpersonal, and communication skills
• Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint)

Additional

• Strong legal writing and oral communication skills
• Ability to maintain discretion and client confidence at all times

Benefits

Medical, Vision, and Dental Insurance Plans
401k Retirement Fund

About the Company

Our client is a leading natural gas and electric energy company serving millions of customers across the United States. The organization is committed to reliable energy delivery, regulatory excellence, and creating a positive, community-focused work environment.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company based in Alaska. We value diverse and inclusive workplaces and partner with Fortune 500 organizations across the U.S. and Canada. We look forward to helping you take the next step in your career.

Job Number: 26-00519