Job Details

About the job Remote Administrative Assistant

Position Type

Full Time Administrative Faculty

The Northwest School is a college-preparatory, co-educational independent school near the heart of downtown Seattle. We offer a rich and challenging program to about 450 students in grades 6 through 12, including international students, many of whom live in our campus dormitory.

Northwest offers a vibrant, intellectual home. A warm inclusive community. A dynamic liberal arts education for grades 6-12 that prepares students to think critically, act compassionately, and discover their place in the world.

The Northwest School is a community committed to a diverse and equitable workplace and expects applicants to have a commitment to diversity and social justice. We firmly believe that we are a richer, more creative and dynamic institution when our collective is built with a diverse set of community members. The Northwest School strives for its faculty and student body to reflect the diversity of the society in which they exist. Candidates from underrepresented groups are encouraged to apply.

The Administrative Assistant support the Finance, Human Resources, and Communications and Marketing offices with high level administrative support. This is a full-time position with occasional remote work permitted.

Essential Functions

• Maintain complex calendars for the Director of Finance and Operations, Director of Human Resources, and the Director of Communications and Marketing. Schedule meetings, coordinate with others to schedule large and small group meetings
• Staff 6 Board of Trustees committees: collaborate with the Executive Assistant to the Head of School to schedule meetings, arrange for rooms, distribute materials, take and distribute minutes
• Manage the school parking program
• Maintain a system for tracking business contracts
• Lead the annual property and liability insurance renewal process
• Assist in curating content for website, newsletter and social media
• Support the faculty hiring process by scheduling interviews, provide administrative support to search committees, and create and maintain search committee tools
• Support current employees by answering general questions, preparing orientation materials, meeting with new employees
• Maintain electronic and paper employee file systems
• Coordinate with department chairs and academic departments to order textbooks
• Serve as the office manager for the Administrative Offices building: order office supplies, maintain kitchen items, organize small events, coordinate submitting work orders and furniture ordering, update signage, etc.
• Maintain strict confidentiality
• Other duties as assigned

Minimum Qualifications

• All candidates must demonstrate a commitment to the schools mission, values, and philosophy, especially related to diversity, equity, and inclusion; environmental sustainability, and global perspective.
• An Associate degree and 3 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
• Experience using MS Office products and expert skill using Outlook for scheduling.
• Experience setting up and running Zoom meetings.
• Experience with creating organization systems.
• Database experience.

Compensation

Salary is highly competitive with top independent schools in the region and commensurate with education and experience. This is an hourly (non-exempt) position with a pay range of $27 $30 per hour.

Full-time benefits package includes medical, dental, vision, short- and long-term disability, and life and accident insurance coverage, fully paid for employee-only coverage. A retirement program matches up to 6% of an employee's salary after one year of service in a 403(b) plan. An intentional, mission-focused school culture, generous time off, lunch, access to the on-site fitness facility, an exceptional commitment to professional development, and a unique urban location are also benefits of working at the Northwest School.