Job Details

Lease Document Specialist

We are seeking a highly organized and detail-oriented Lease Transaction Specialist with a strong background in Commercial Real Estate and a legal foundation to support a large, high-volume account. This role is critical to ensuring the smooth and efficient processing of commercial real estate transactions, providing exceptional documentation support to our client, transaction managers, and brokers. You will be responsible for meticulous documentation, compliance, and communication throughout the entire transaction lifecycle, from initial transaction document review to the preparation of the lease, license or amendment agreement. This position requires proactive problem-solving, strong interpersonal skills, and the ability to thrive in a fast-paced environment.

What You'll Do

Documentation & Compliance:

• Manage and maintain all transaction-related legal documentation, ensuring accuracy, completeness, and compliance with all relevant regulations, policies, and procedures.
• Draft, review, and proofread various real estate legal documents, including but not limited to: offers, counteroffers, lease agreements, amendments, addenda, and closing documents.
• Maintain a meticulous filing system (both physical and digital) for all transaction lease, license or amending documents, ensuring easy access and retrieval.
• Track and manage deadlines, contingencies, and critical documentation deliverable dates throughout the transaction process.
• Conduct thorough due diligence and ensure all required documentation is obtained and verified.
• Prepare and distribute closing packages legal documents.

Client & Team Communication:

• Serve as a primary point of documentation contact for the client, providing regular updates and proactively addressing their needs and concerns.
• Collaborate closely with transaction managers and brokers to facilitate efficient communication and ensure seamless transaction documentation flow.
• Proactively identify and resolve potential issues or roadblocks for the documentation aspect of the transaction process.
• Communicate effectively with all parties involved in the transaction, including clients, landlords, brokers, attorneys, title companies, and other vendors.
• Prepare and distribute internal and external reports documents as needed.

Transaction Management Support:

• Assist transaction managers with all aspects of the documentation within the transaction process, including: managing of documentation, inclusive of leases, licenses and amending agreements for transactions files.
• Following up with various parties to ensure timely completion of documentation tasks and the execution of documents.
• Preparing and submitting required documentation to all relevant parties.
• Utilize and maintain proficiency in, Microsoft office suite, transaction management software and other relevant tools.

Process Improvement:

• Identify opportunities to streamline processes and improve efficiency.
• Contribute to the development and implementation of best practices for transaction management documentation.

What You'll Need

Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Ability to use existing procedures to solve standard problems. Experience with analyzing information and standard practices to make judgments. In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations. Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong problem-solving skills. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and strong interpersonal skills. Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values respect, integrity, service and excellence and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Lease Document Specialist position is $75,000 annually [or $36.06 per hour] and the maximum salary for the Lease Document Specialist position is $95,000 annually [or $45.68 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. The application window is anticipated to close on 12/20/25 and may be extended as needed. Or to express interest in similar roles, visit CBRE.com/careers.

Equal Employment Opportunity

CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at ...@cbre.com or via telephone at +1 866 ### #### (U.S.) and +1 866 ### #### (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).