Job Details

Frost Brown Todd LLP, a national law firm with 1,000+ legal and business professionals across eighteen offices, is currently searching for an Office Assistant to join our Charleston office. This individual will assist with general office tasks in order to provide quality and timely legal services to the firm's clients.

Job Duties will include:

• Accurately produce copy, print, and scan projects in accordance with instructions and review documents to ensure reproduction quality.
• Perform filing, scanning, and other file maintenance tasks, and manage client files using firm's electronic records management software.
• Process all incoming and outgoing mail and packages.
• Deliver firm mail to the post office daily, and deliver documents such as subpoenas, summons, etc. as needed, using personal vehicle.
• Maintain overall organization and cleanliness of the supplies/copy/file workroom.
• Provide backup receptionist support, including greeting clients, answering and routing phone calls, and scheduling conference rooms.
• Prepare conference rooms for client meetings, which may include transporting and setting up audio/visual equipment and/or video conferencing equipment.
• Maintain cleanliness of conference rooms and kitchen, prepare coffee, stock refrigerator, and provide beverage services to clients.

Job Requirements

• High school diploma or equivalency required.
• Law firm or other professional services experience preferred.
• Must have daily access to personal vehicle and valid driver's license.
• Microsoft Office proficiency (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills.
• Ability to prioritize and meet deadlines.
• Ability to communicate courteously and professionally in-person, by e-mail, and by phone.
• Outstanding attention to detail and ability to read and follow instructions.
• Must be able to retrieve and lift boxes of files weighing up to 40 pounds.
• Ability to handle confidential information.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. This position is also eligible for paid parking and mileage reimbursement.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.