Job Details

Salary: $1,311.54 - $1,863.46 Biweekly
Location : Charleston, WV
Job Type: Full-Time Permanent
Job Number: DOT25OS005A
Division: West Virginia Department of Transportation
District/Subdivision: Office Services Division
Opening Date: 05/30/2025
Closing Date: 6/5/2025 11:59 PM Eastern

Nature of Work
The Transportation Administrative Assistant in this position will serve in the Office Services Division with duties and responsibilities that will assist with fleet management, parking lot supervision, and stock and supply services. Also performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. Tasks may include posting information to logs or ledgers and checking for completeness, typing a variety of documents, and calculating benefits. Performs related work as required.

Pay Grade 8
Typical Duties and Responsibilities
• Posts information such as payroll, materials used or equipment rental to a log or ledger, may be required to check for completeness, performs basic arithmetic calculations (addition, subtraction, division or multiplication), corrects errors if the answer is readily available or easily determined
• Maintains, processes, sorts and files documents numerically, alphabetically or according to other predetermined classification criteria, reviews files for data and collects information or statistics such as materials used or attendance information
• Answers telephone, screens calls, takes messages and complaints, gives general information to callers when possible and specific information whenever possible
• Receives, sorts and distributes incoming and outgoing mail
• Operates office equipment such as adding machine, calculator, copying machine or other machines requiring no special previous training
• Types a variety of documents from verbal instruction, written, or voice recorded dictation
• Collects, receipts, counts and deposits money
• Calculates benefits, etc., using basic mathematics such as addition, subtraction, multiplication, division, and percentages
• Posts records of transactions, attendance, etc., and writes reports
• May compile records and reports for supervisor
• May operate a VDT (Visual Terminal Display) using a set of standard commands, screens, menus and help instructions to enter, access and utilizes software to maintain data and run routine reports.
• Travel may be required; therefore, a valid driver's license is required.
Skills and Knowledge
• Knowledge of office procedures and methods
• Knowledge of business English, spelling and arithmetic
• Ability to operate the common types of office equipment related to the job
• Ability to understand and follow oral and written instructions
Minimum Requirements

REQUIRED TRAINING/EDUCATION
• Graduation from a standard high school or the equivalent.

REQUIRED EXPERIENCE
• No prior experience required. This is the entry level classification in this series.
Annual Increment Pay

Paid Vacation

Paid Holidays

Paid Sick Leave

Family Medical Leave

Leave Donation Program

Military Leave

Employee Education Reimbursement & Leave Program

Flexible Work Schedules

Training Opportunities

Promotion Opportunities

Public Employees' Retirement System:

1. Employees enrolled in PERS Tier 1 contribute 4.5% of their gross salary. The Employer contributes 9%.
2. Employees enrolled in PERS Tier 2 contribute 6.0% of their gross salary. The Employer contributes 9%.

Deferred Compensation

Health Insurance Enrollment

Additional Coverage Options including Dental, Vision, Flexible Spending Accounts,
Disability Insurance and more.

Life Insurance

Credit Union

Employee Discounts