Job Details

General Description

This part-time position is limited to 1,039 hours a calendar year. The purpose of this class within the organization is to provide a broad range of administrative duties and other assistance in the overall daily operation of the City of Charleston Municipal Court system including, but not limited to data entry and assisting during court sessions.

This class works under close supervision according to set procedures.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of core constitutes.

Contributes towards the department's mission by continuously striving to meet expectations, strategic goals and objectives.

Provides customer service; answers phone; speaks with customers in person at the counter and filing.

Assists the Municipal Judge and Court Clerk during court sessions.

Performs data processing of State of West Virginia Uniform Citations and Criminal Complaints.

Additional Duties:

Ensures the information is entered correctly in the system; provides defendants with copies of citations and or complaints.

Performs other various clerical duties including but not limited to filing, faxing, shredding, answering phone calls and email correspondence.

Performs related work as assigned.

Qualifications: To perform this job successfully, applicants should be able to perform each essential duty in an efficient, effective and safe manner. The duties listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent; Associate Degree in related field desired.

Requires knowledge in the use of a personal computer and in the application of Microsoft Office Products.

Special Certifications and Licenses:

Notary Public or the ability to obtain.

Knowledge, Skills and Abilities: In order to provide efficient and effective services, the City seeks team members who possess the following core competencies that are aligned with the City's vision: Accountability - takes responsibility for own actions; Adaptability - responds positively to change; Communications - listens, speaks and/or writes in a clear, concise and respectful manner; Initiative - takes proactive action to complete work or resolve issues; Judgment & Decision Making - evaluates issues and makes sound factual decisions; Customer Service - provides courteous, accessible and quality assistance to internal and external customers; Professional Development - seeks opportunities to enhance technical skills and job knowledge; Teamwork and Cooperation - collaborates with other team members to fulfill the City's vision and departmental strategic goals and objectives.

EEO: The City of Charleston provides equal employment opportunities (EEO) to all current employees and new applicants for employment without regard to sex, race, color, age, national origin, ancestry, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.