Job Details

The ideal candidate will be responsible for providing essential support to our legal staff by managing phone calls, filing documents, shredding confidential materials, and handling various reception duties. This role is critical in maintaining the firms professionalism and efficiency.

**Key Responsibilities:**

+ **Reception Duties:** Greet clients and visitors warmly, directing them to the appropriate staff members and ensuring a welcoming atmosphere.

+ **Phone Management:** Answer incoming calls promptly, providing information and directing calls as needed while maintaining a professional demeanor.

+ **Document Management:** Organize, file, and maintain physical and electronic documents, ensuring all files are up-to-date and easily accessible.

+ **Shredding:** Safeguard confidential information by shredding documents that are no longer needed, adhering to privacy policies and procedures.

+ **Office Supplies:** Monitor and order office supplies as necessary, ensuring that the reception area and office are well-stocked and organized.

+ **Administrative Support:** Assist legal staff with various administrative tasks, including scheduling appointments, preparing meeting materials, and other duties as assigned.

+ **Communication:** Maintain clear and professional communication with clients, staff, and outside contacts.

**Qualifications:**

+ High school diploma or equivalent; associate degree or relevant coursework is a plus.

+ Previous experience in a receptionist or administrative role, preferably in a law firm or professional environment.

+ Strong organizational skills and attention to detail.

+ Excellent verbal and written communication skills.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

+ Ability to maintain confidentiality and handle sensitive information.

+ Positive attitude and ability to work well in a team-oriented environment.

**Pay Details:** $13.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance