Job Details

Comptroller/Assistant Administrative Services Director

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. If you are interested in this position, you must apply directly to the hiring agency.

Job Title: Comptroller/Assistant Administrative Services Director

Division: Administrative Services

Headquarters: Guthrie Agricultural Center, Charleston, WV

Reports To: CFO/Administrative Services Director

Supervisory Responsibility: Yes

FLSA Status: Exempt

Nature of Work: Under general direction, manages an organizational unit providing administrative and support services (i.e. accounting, auditing, budgeting, purchasing, personnel administration, grant administration, financial analysis, business operations, etc.) in a division. The operations, policies, work processes, and regulatory requirements of the unit are moderately complex, varied, and dynamic, requiring some depth of analysis and interpretation of theory, principles, and regulations of a professional or administrative field. Involves the supervision of professional, technical, and clerical employees. The scope of responsibility includes assisting in: planning the operations and procedures of the unit; directing the work of employees; developing employees; evaluating unit operations; developing budget needs; researching new procedures and improvements; interpreting statutes, regulations, and policies.

Examples of Work

• Analyzes/audits invoices, orders, forms, reports, and documents for accuracy and corrects errors.
• Assist with planning, developing, and executing through professional, technical, and clerical staff a complex mission of a statewide program or a primary department wide program.
• Assists with directing the daily operations of the immediate office staff and may direct other support staff.
• Assists with developing and implementing operating procedures within regulatory and statutory guidelines. Develops and approves forms and procedures.
• May render decisions in unusual or priority situations. Consults with supervisors and other state managers in reviewing the same.
• Assists with evaluating the operations and procedures of the unit for efficiency and effectiveness.
• Participates in the interview and selection process for prospective employees; recommends assignment of staff.
• Identifies the needs for training and staff development and provides training or searches out training opportunities.
• Assists in the development of the division and/or department budget for personal services, supplies, and equipment.
• Research professional journals, regulations, and other sources for improvements to department and division programs and procedures.
• Compiles a variety of data related to the operation of the unit and/or the department. Prepares reports reflecting the operational status of the unit and/or department programs.
• Provides research and interpretation of statutes, regulations, and policies as required.
• May serve as a witness in grievance or other administrative hearing. May participate in local conferences and meetings.
• Other duties as assigned.

Working Conditions: Normal office environment: standing, sitting, driving, walking, lifting, operating a computer and other office equipment, performing calculations, and communicating orally and in writing. Some travel required.

Knowledge, Skills, and Abilities: Knowledge of the principles and techniques of management, organization, planning, staffing, training, budgeting, and reporting. Knowledge of the state legislative processes. Knowledge of the state government organization, programs, and functions. Knowledge of generally accepted accounting and auditing principles and practices. Knowledge of the principles, practices, and rules for federal grants management. Skill in the use of database principles and/or computerized accounting applications. Skill in the use of a personal computer especially in the areas of spreadsheet, database, and word processing applications. Ability to evaluate operational situations, analyze data and facts preparation for administrative policy decisions. Ability to communicate effectively, both verbally and in writing. Ability to use sound technical judgement in determining the accuracy and completeness of financial information obtained. Ability to prepare well-written narratives and supporting financial statements. Ability to work in a deadline oriented environment.

Minimum Qualifications

Education: Graduation from an accredited college or university with a degree in a relevant field of study. Master's degree in accounting preferred.

Experience: Five years of full-time or equivalent part-time paid experience as a professional accountant/auditor. Five years of supervisor experience with some grants management and government experience preferred.

Substitutions: Licenses/Certifications: Certification as a public accountant in West Virginia preferred.

Additional Requirements: Valid driver's license is required. Satisfactory completion of pre-employment drug testing. Satisfactory completion of pre-employment law enforcement background investigation, including DMV records. Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture.

This description is subject to review and revision at the discretion of the Commissioner and designees. West Virginia Department of Agriculture is an equal opportunity employer.